With the wave of innovation rushing through the years, the finance and accounting (F&A) industry witnessed the evolution towards a more streamlined and cost-effective process for businesses. However, even with these drastic changes onboard, one thing has remained constant: our continual consumption of paper in our transactions.
The finance and accounting department have always been the heaviest paper user in a company, despite studies showing greater proficiencies of eliminating paper in data filing and transaction recording. As the chief financial officer (CFO) of your company, your focus lies on furthering your team’s productivity while making sure efficiency is met along the way. But how can going paperless business significantly impact your everyday operations? What does it have in store for you?
Going Paperless Saves You Time
The average time an employee spends on retrieving data from documents is 18 minutes. If you consider going paperless by shifting to cloud-based accounting software, you only have to give away a few seconds to search for a file. Uploading your files to an online platform gives you a more organized library of your books, all arranged with date, document type and all kinds of property information data.
Carrying heavy bulks of papers around the office and the worries of getting lost in a pile of documents can be eliminated when you’re introduced with the right file management solution. Through paperless transactions, printing out documents are not necessary anymore. You don’t need to chase down insufficient information from unfinished forms because you are given the option to require or not require responses on your fields. With a significant amount of time you save from doing these tasks, you can focus more on doing valuable work for your company.
Access to Files is Easy
CFOs always have a lot on their plate that’s why they always find the best ways to achieve efficiency at work. Having remote access to your numbers makes monitoring easier. With a stable internet connection and a gadget, you can have real-time updates of your books and transactions and track the movements of both your receivables and payables.
Instead of sorting through mountains of paperworkpaperworks to find lost invoices and contracts, why not consider migrating to a cloud-based accounting system? Retrieving data from an online platform is more convenient and secure. In addition, you can make changes to your books anytime, anywhere without any manual intervention. Sending out invoices and billing can also reach people right away, without any hassle.
Here are a few cloud-based accounting software you can customize according to your business needs:
- Quickbooks: Explore the wonders of easy cash flow monitoring and get a clearer vision of your accounting reports and insights with Quickbooks. Get a remote and secure access anytime on any device and manage your numbers even when you’re on the go.
- Xero: Xero offers a wide array of accounting services - from its multi-currency feature to payroll services. You can also create and send purchase orders to customers and copy the items to the bills for faster transactions.
- Freshbooks: Freshbooks is one of the biggest names among the accounting software giants. It has extensive features for invoicing and online payments, plus it also offers quick expense tracking and double-entry accounting.
Paperless Business Systems Save Money
Money is the lifeblood of any business. With insufficient funds, you can’t fully operate and get the most out of your company’s services. That’s why it’s best to invest your money in long-term assets like online accounting systems and cloud-based platforms.
Reducing papers in your office means making room for more valuable costs in the future. Paperless office solutions reduces your outflows on ink, printer, mails and papers and helps you store your documents online at a small cost compared to the paper expenses you spend yearly.
Going paperless business is another milestone your business can achieve at the right time with careful planning. Aside from saving resources and cutting your costs, it also increases productivity and streamlines your business process. With D&V Philippines, we guarantee your successful shift to cloud solutions and help you make sound financial decisions. Read our Solutions for CFOs to know how you can expand your capabilities through our finance and accounting solutions.