The Advantages of Using a Payroll Software for your Payroll Process

Posted by Cedric Joshua Martinez
Apr 03, 2020
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Payroll processing can be rough. Financing often gets hard, as the number of the employees that you have increases. Add benefits into the mix and it’s all too-easy to make mistakes. This leads to delays in salary distribution, more work for your finance department, and souring employee morale.

using payroll software for small businesses

To address this issue, many small businesses have turned to payroll software, which can greatly streamline the process of their financing, in addition to its primary function of making sure that payroll is processed correctly. While certainly more complicated than the books, cards and ledgers favored by companies before, there are myriad of benefits that come with adopting an online payroll system

Here are three ways your company benefits from switching from the old paper-and-ink method to payroll software.

1. Improved mobility and accessibility

Switching to an online payroll software system allows your small business to achieve one crucial aspect when it comes to financing: decentralization. Previously, the finance department would have all the processes and methodologies that allowed employees to check on their current finances or status within the payroll, causing unnecessary delays and long processing times.

What decentralized finance allows is a more flexible way of processing and viewing the payroll to your employees, as well as checking whether or not they’ve been paid yet. It saves time, manpower, and money that could otherwise be spent on more productive things.

RELATED: The 5 Main Challenges of Payroll and How to Address Them


2. More simplified payroll process

Another buzzword that’s constantly chased by companies is efficiency. This too is something that some of the best online payroll software can bring within your finance department’s reach, if in ways that are perhaps not readily apparent.

While a tech-based style of accounting certainly find its merits in payroll software, one of the more subtle benefits of switching to it lies in how information is processed. Payroll software is often designed for rapid and comprehensible viewing, which far outstrips the paper version that used to be the norm.

What does this mean? Upgrading to such a system could spearhead the streamlining of more important procedures that the entire company creates. As finance and accounting are essential to the processes of the company, creating a stable system in that department can potentially jumpstart an entire company optimization.


3. Decreases your ecological footprint

The last benefit of switching to payroll software is quite simple: it allows your company to be more environmentally responsible while keeping up with the latest code or regulation for energy efficiency for most companies.

Due to the shifting focus that business has taken towards more sustainable ways of going about their business, laws and regulations have already been established in order to speed these companies going green. While obviously the switch to digital is carries advantages over paper-and-ledger layouts, it also keeps within the move to caring for the environment.

To get the most out of your payroll software, you need to have a clear idea of what your exact requirements are and see how your software address your needs. Download our white paper on Australian Payroll Made Easy and learn how our experts can help you choose a payroll software fit for your small business.

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This post was first published on 12 January 2017 and was edited on 03 April 2020.


Our Outsourcing: How to Make it Work guide explores how you can utilize accounting and finance outsourcing to drive growth to your business and add value to your processes.