Automate Payments and Invoicing with an Accounting Management Software

Posted by D&V Accounting Services
Sep 20, 2019
Facebook LInkedin Twitter

Automation of payments has never been more straightforward. With the available accounting management software in the market today, you can now computerize your labor and increase the productivity of your finance and accounting staff.

How to Automate Payments and Invoicing Using an Accounting Management Software

As our technologies have become more sophisticated, machines have become an indispensable part of our everyday lives. Similarly, technological advances in trade and commerce have continued to evolve to help us make sense of the millions of transactions that accrue regularly.

Read Next: The Benefits of Cloud Computing: More Efficiency with Big Data

As your company evolves, it will become challenging to record the account statements manually, keep track of productivity, maintain balance sheets, manage growing enterprises, monitor profit, and loss, and track payments, among others.


How an Accounting Management Software Can Help

In the past decade, we have seen the increasing importance of accounting management software. This type of application automates all the financial activities of your entity. This software helps increase your finance and accounting team’s productivity by maintaining all your general ledgers, payroll, trial balance, journals, modular accounts for both payable and receivable transactions, consolidating third-party accounting software, and more.

Accounting software solutions can help you manage some of the time-consuming tasks so you can focus on the more critical aspects of running your business. It can help you address some common problems that you encounter in your business, such as payroll management, unforeseen expenses, taxes, and cash flow management. 

Nevertheless, the installation, integration, and configuration of the system can be a grueling task in addition to the total cost of the actual software. Most applications are principally sold through re-sellers, developers, and consultants.

Software companies commonly provide the software on lease to the vendors and then charge the client for installation, customization, and support services. As a result, clients usually turn up paying roughly 50% to 200% of the price in implementation and consulting fees. Hence, eliminating the middleman is always advisable.

Accounting software becomes useful in speeding up the information retrieval process, adding efficiency in the bank reconciliation process, automatically preparing Value Added Tax and Goods and Services Tax tallies, and perhaps most importantly, allowing you to see the real-time state of the company’s financial position.


Advantages of using Accounting SoftwareAdvantages of Using Accounting Software

Accounting management software can be helpful to use because it:

  • Saves you time
  • Helps you manage financial statements by recording cash inflow and outflow
  • Reduces the risk of incurring errors
  • Provides instant hybrid solutions
  • Performs bookkeeping programming functions
  • Delivers computerized invoice
  • Organizes information accuracy
  • Reminds of timely inventory and stock updates.

Moreover, accounting software provides an added advantage by analyzing your business practices and letting you quickly identify how money flows through your operations.

When you have an application that manages all your financial transactions, you can have a snapshot of your business financials at any time, given that you have an extensive data at your disposal to generate various reports.

In an instant, you can see how revenue is categorically divided among your different operating costs. You have numerous reporting options, depending on the type of software you use and the data that you provide.


Simplify Your Accounting Process

There can be a steep learning curve in using an accounting system software if you have never used one before. For this reason, you should prepare and understand what the software can and cannot do so that you can get the most out of your accounting system. Likewise, allocate time to train your staff on how to use the software package correctly to avoid errors and rework.

Overall, the advantages of using accounting software for your firm or business entity can be numerous and extensive.

About the Author: Shrushti K. Chaware works as a digital marketing executive at SoftwareSuggest. Connect with her on LinkedIn.


Our Outsourcing: How to Make it Work guide explores how you can utilize accounting and finance outsourcing to drive growth to your business and add value to your processes.