7 Ways to Increase Client Satisfaction in Your Accounting Firm

Posted by Angelica Garcia
Mar 05, 2024
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To increase client satisfaction in your accounting firm, you need to go above and beyond just delivering quality work.

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Building strong relationships, providing exceptional customer service, and finding ways to exceed client expectations are all essential steps in keeping your clients happy. 


In fact, according to a recent survey, 86% of consumers are willing to pay more for a better customer experience.  


To stay ahead of the market and build lasting client relationships, your accounting firm needs to prioritize client satisfaction and find practical ways to keep your clients happy. 


In this article, we will explore seven effective ways to help you boost client satisfaction and grow your accounting firm. 


Understanding Client Satisfaction 

Client satisfaction refers to a measurement that shows how happy the customers are with the overall service provided by your firm. 


In addition, Harvard Business Review adds that companies that prioritize customer satisfaction, along with factors like quality, value, and complaint handling, are more likely to thrive.  


This emphasizes the need to effectively manage satisfaction levels in relation to customer expectations and available resources. 


Ways to Increase Client Satisfaction in your Accounting Firm

Here are seven (7) effective ways to enhance client satisfaction and keep them coming back for your service: 


1. Communicate and Always Ask for Feedback

Communication is the foundation of any healthy relationship, and it's no different when it comes to your clients. To maintain effective communication with your clients, make sure to set aside regular times to check in, schedule client meetings, use emails effectively, and even utilize chat boxes to address their concerns promptly. 


In addition, seeking feedback from your clients is another way to enhance the relationship. By asking for their input, you can better understand their needs and make necessary adjustments as needed. 


2. Turn Customer Feedback into Actions

Once feedback is received, it is essential to take proactive measures as a response. Knowing and listening to their concerns and suggestions is just a first step.


But the ultimate goal is to make sure that the feedback is used to drive improvement and increase client satisfaction. Doing this only shows that your firm is demonstrating its commitment to constantly improve and exceed clients' expectations. 


Read: 7 Must-Have Business Communication Skills for Entrepreneurs


3. Examine the Clients Journey from Start to Finish

Another way to increase your client's satisfaction is by examining their journey in working with your company from start to finish.  


As much as possible, examine all touchpoints they could have with your firm and ensure they all align with their expectations. By doing this, it could give your clients a seamless and delightful experience with your firm. 


You could ask yourself some important questions to better understand and serve your clients:  


  1. Are there any specific pain points or challenges that our clients often face while working with us? 
  1. How can we proactively address those pain points and minimize any potential obstacles for our clients? 
  1. Are there any additional touchpoints or interactions that we could introduce to further enhance client experience? 


And remember, if anything is unclear, don't hesitate to reach out and have conversations with your clients. Surveys and interviews can help you gather valuable feedback, allowing you to assess their journey and provide even better support.  



4. Personalize your Service

Imagine walking into a store where the staff knows your preferences, remembers your name, and genuinely looks forward to serving you. It feels amazing, doesn't it? Well, the same applies in your company.  


By personalizing the client experience, you demonstrate a deep commitment to understanding and meeting their unique needs. This level of care not only fosters loyalty but also builds a foundation of trust that sets the stage for a successful and lasting relationship. 


Here are some of the ideas you can demonstrate the power of personalization to your client: 


  1. Celebrating Client Anniversaries:  

    Showcasing gratitude for the trust and loyalty your clients have placed in you by acknowledging the special milestones in your business relationship. Send them personalized messages or offer exclusive deals to celebrate the anniversary of your partnership.


  2. Genuine Tokens of Appreciation:

    Sometimes, a small but thoughtful gesture can make all the difference. Send your clients surprise gifts or handwritten notes to express your appreciation for their continued support. It's these little acts of kindness that can leave a lasting impact. 


  1. Bringing Birthday Wishes:  

    Everyone loves to feel special on their birthday, and your clients are no exception. Take the time to send personalized birthday greetings, making them feel valued and reminding them of the genuine connection you share. 


In addition, to better serve your client, your firm will need an efficient tool to manage and streamline your customer service efforts. 


You could use customer relation management (CRM) software like HubSpot Service Hub so you can manage and keep track of important client details and provide a personalized experience that shows you value and understand them. 


5. Conduct Market Research 

Having a clear knowledge of your market is necessary as it will help you see how much of the market pie you have within your industry. By comparing your performance with industry standards or what they call "benchmarking", you can identify the gaps in the market and capitalize on opportunities for growth.  


In addition, by staying updated on the current "market trends" you can analyze and identify the wants and needs of your target consumers. This level of understanding will help you improve customer satisfaction. 


6. Leverage Technology

When it comes to serving your clients, using the right technology is essential in increasing customer satisfaction.


By investing in robust cloud accounting software, you can reduce the chances of risk of human error while improving the turnaround and quality of your projects. 


In addition, utilizing the use of project management tools can also promote better collaboration within your team. Harnessing these technologies will empower your company to better cater to your clients, resulting in increased client satisfaction.  


7. Be Available 24/7

Lastly, being available 24/7 to your clients sets you apart from your competitors who may have limited operating hours. A round-the-clock availability only shows that you’re committed to meeting clients’ needs, giving them a compelling reason to choose your firm over the others. 


One solution that many firms are considering is outsourcing accounting tasks to a third-party service provider to operate around the clock. 


Here are some reasons why this solution works: 

  1. Faster Turnaround:

    Outsourcing your accounting-related tasks ensures that tasks can be completed within shorter time frames. Service providers work in different time zones, which allows your firm to be available 24/7. This, in turn, results in faster responses to clients’ requests, timely processing of financial transactions, and faster generation of reports. Ultimately, this leads to higher customer satisfaction levels.  


Read Next: The Importance of a Reliable Back-Office Accounting Support 


  1. Tailored Services:

    Outsourcing allows you to choose customized service packages that meet your specific needs and goals. This tailored approach ensures that your clients receive the exact level of support they need, resulting in greater satisfaction as their individual requirements are met efficiently. 


Remember, your availability 24/7 plays a vital role in improving and increasing client satisfaction. It facilitates improved responsiveness, customer convenience, and provides a competitive advantage. By embracing these approaches, you can enhance your overall client experience and cultivate strong, long-lasting relationships with your customers. 


Seeking a reliable outsourcing company to be your long-term business partner?   

Consider D&V Philippines as your go-to solution for increasing client satisfaction and optimizing your accounting firm's efficiency.  


With over a decade of experience in offering comprehensive finance and accounting services across the globe, you can be sure that D&V Philippines can be your trusted business partner. Schedule a free consultation with us today. 


You can also visit our website to find out what our clients say about us and download our Outsourcing: How to Make it Work guide today to learn how we can be your reliable outsourcing partner. 

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Our Outsourcing: How to Make it Work guide explores how you can utilize accounting and finance outsourcing to drive growth to your business and add value to your processes.