Outsourced Bookkeeping Services Basics for Small Business

Posted by Cedric Joshua Martinez
Jun 16, 2020
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With the ongoing crisis, businesses are increasingly relying on remote employees and outsourcing to help them with their business processes. Outsourced bookkeeping services are on demand and they can help small-sized and medium-sized enterprises to manage their accounts in such tumultuous period. Here are the basic services you should expect bookkeeping outsourcing firms to handle:

SME business owner looking for outsourced bookkeeping provider

Revenues and Expenses

This is the most basic information in your book. You can place it in a journal or a ledger that record credit and debit transactions.

Revenues refer to money that you will receive from customers thus you must have an Accounts Receivable column in your book. Keeping it up to date is important so that you can accurately send timely and accurate bills or invoices.

It is also important that you record the money that your company spends to have data for annual inventory. Reimbursable checks or having a petty cash record are both valid ways of documenting cash expenditures.



It is important that any business, especially SMEs, should keep a record of all inventories to prevent merchandise misplacement and stealing. Keep your inventory holdings to a minimum to track your sales and trends. Your inventory page should have the following data: dates purchased, stock numbers, purchase prices, dates sold and sale prices. The numbers in your inventory should be periodically tested by doing physical counts of the products.


Accounts Payable

This section in your book keeps track of the money that you owe your suppliers as well as the money that your customers owe you. As a business, you should have data that includes invoice dates, numbers, amounts, terms, dates and amount paid and/or due, client information and balances.


Payroll Expenses

This part of your book should be always up-to-date and accurate because it will prove to be useful during tax filing season as well as government reporting requirements. Ignoring these responsibilities will have negative repercussions in the future.


RELATED: 4 SMB Headaches Solved by Payroll Outsourcing



This is where you track any materials—raw or otherwise—that you purchase for your business. This is an important variable when calculating for your company’s profits.

In the end, every business has their own way of bookkeeping—just as long as it works for them, it should be implemented appropriately. However, if you are a business owner who’s not confident about your bookkeeping skills, you can always hire a professional accountant to do it for you. This way, your data is more concise, accurate and manageable.


Finding the right outsourced bookkeeping and accounting services provider is not easy, but it will be worth it. With the right SME partner, you can be sure that your books and numbers are in the right hands and you can focus in growing your business.

Looking for an outsourced bookkeeping and accounting services firm? Read our “Outsourcing: How to Make it Work” and find out what makes D&V Philippines a trusted partner for more than 300 businesses around the world.

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This blog was first posted 05 August 2014, and updated 16 June 2020.


Our Outsourcing: How to Make it Work guide explores how you can utilize accounting and finance outsourcing to drive growth to your business and add value to your processes.