If you’re always on the go, you need a software that moves with your busy schedule. One platform that supports this idea is QuickBooks. Converting QuickBooks desktop to online helps you check your finances anytime, anywhere.
QuickBooks Online is the cloud-service version of the widely acclaimed QuickBooks Desktop. It offers many of the outstanding features we can see in the desktop version, but it also has some tricks of its own.
The most prominent of which is the remote access. Just like any other cloud-accounting service, QuickBooks Online allows you to conveniently access your data.
Ready to get started? Here are some things that you need to know and consider when converting from QuickBooks Desktop to QuickBooks Online:
In order to convert, file size must be less than 350,000 targets. To check this, press F2 on your keyboard (for Windows) or press CMD (?) +1 (for Mac).
Remember that when you condense a file, the overall file size for QuickBooks 2019 is reduced while you get to keep all your data and details. On the other hand, for QuickBooks 2018 and earlier, some transactions are archived and turned into Journal Entries.
If you’re using QuickBooks Desktop Pro, Premier, or Premier Accountant, you’re more inclined to converting to QuickBooks Online since the intricacies will be low.
Before migrating your accounts to QuickBooks Online, make sure that you are using the QuickBooks 2020, 2019 or 2018. In addition to which, users of earlier versions need to update their system to the latest version. Other versions such as QuickBooks Enterprise cannot migrate to QuickBooks Online because of its complexities.
In addition, attaching your QuickBooks online to QuickBooks online accountant provides you with all tools available for free.
QuickBooks desktop means you need to practice backing up your data regularly. On the other hand, the online conversion gives you the guarantee that your information is safely stored in the cloud.
QuickBooks online data migration requires you to save your files in your computer’s local storage to shift successfully to QuickBooks Online. If you have your files saved in cloud storages (e.g. Google Drive, Dropbox, One Drive), better copy them to your computer before starting the migration.
It is important to also check on your data, re-sort lists and re-build your company.
You should run your reports, balance sheets, profit and loss statements, trial balances and any other data that you might need as of the date of your conversion. This is for you to check after the process if the data that has been migrated is correct and complete.
In order to start QuickBooks desktop to online conversion, you will need an Intuit account.
These are just some of the pointers you need to know about converting QuickBooks desktop to online. QuickBooks online is currently one of the best cloud accounting software available. With more than three decades of Intuit’s accounting software experience and the wide ranging features available, there’s a lot to look forward to in using QuickBooks Online.
Simplifying your accounting process is a forte of D&V Philippines. If you need help in organizing your books and records, outsourcing the function to us can give you access to top-notch talents and premium cloud software in the market.
This post was first published 11 September 2015 and edited 17 November 2020.
Edited by: Maria Katrina dela Cruz